Last Updated: 02/01/2025
1. Introduction
1.1 Overview
Astorians.net (the “Website”) is committed to safeguarding the privacy of all individuals who interact with our e-learning platform, community features, and other related services (collectively, the “Services”). We process personal data in a manner consistent with our obligations under the General Data Protection Regulation (GDPR) and all other applicable data protection legislation in the European Union.
1.2 Acceptance
By registering for an account, accessing our Website, or otherwise using our Services, you agree to the terms of this Privacy Policy and our Terms of Service. If you do not agree, please discontinue using our Website and/or delete your account.
1.3 Controller Information
For the purposes of this Privacy Policy, Astorians.net is the “data controller.” If you have questions about how your personal data is handled or wish to exercise your rights, please contact us at:
Email: [email protected]
Website: Astorians
2. Scope of the Privacy Policy
2.1 Applicability
This Privacy Policy applies to all processing activities in which Astorians.net collects, uses, or otherwise processes personal data from Users who visit, register, or interact with the Website. It does not apply to services or websites that we do not control, even if they are linked or advertised on our Website.
2.2 GDPR and EU Compliance
Our data processing activities comply with the principles set forth in the GDPR, such as lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity, and confidentiality.
2.3 Updates and Revisions
We may update this Privacy Policy from time to time to reflect changes in our data processing practices, legal requirements, or organizational structure. The “Last Updated” date at the top indicates when the latest revisions were made. We encourage you to review this page periodically for the most current version.
3. What Personal Data We Collect
3.1 Information You Provide to Us
Registration Data: When you register for an account, we may collect:
Full Name (required)
Username (required)
Email Address (required)
Password (and confirmation) (required)
Date of Birth (optional or required depending on age policies)
Gender (optional)
Country (optional or dropdown)
City/State (optional)
Occupation or Role (optional)
Field of Expertise or Interest (optional)
Profile and Course Data: You may choose to provide additional details in your account profile (e.g., education level, professional background) and preferences for courses or topics of interest.
User-Generated Content: If you post or upload any materials, comments, or other content on the Website (e.g., forum discussions, messages, reviews), we collect the information you provide, including any personal data contained therein.
Communications: When you contact us by email or through the Website, we may keep records of your correspondence, including your name, contact details, and the contents of your message.
3.2 Information Automatically Collected
Device and Usage Data: We may collect information about how you access and interact with the Website. This includes your IP address, device type, operating system, browser type, referral URLs, and pages visited.
Cookies and Tracking Technologies: We use cookies, web beacons, and other similar technologies to enhance user experience, provide analytics, and display relevant ads. For more information, please see our [Cookie Policy].
3.3 Third-Party Data
In some cases, we may receive personal data about you from trusted third-party partners or service providers, such as analytics or ad networks. We only use this data if it has been lawfully obtained and you have provided the necessary consents where applicable.
3.4 Children’s Data
Users under 13 must have explicit parental or guardian consent to register. If we become aware that we have inadvertently collected personal data from a child under 13 without such consent, we will promptly delete that information.
4. How We Use Your Personal Data
4.1 Service Provision and Account Management
We use your personal data to:
Create and Manage Accounts: Register you as a user, maintain and update your profile, and provide secure login credentials.
Deliver E-Learning Courses: Administer, personalize, and improve the courses, content, and user engagement features we offer.
Enable User Interactions: Facilitate community functions (e.g., forums, user messaging), where you can share content, communicate with other members, and collaborate in group settings.
4.2 Communications and Notifications
Transactional Messages: We send emails or other communications related to your account, such as registration confirmations, password resets, or policy updates.
Marketing and Updates: With your consent (if required by law), we may send newsletters, promotional materials, or other marketing communications about our Services.
4.3 Advertising and Analytics
Ads Display: We rely on third-party ad networks (e.g., Google AdSense) to display advertisements that support our free courses. While we control the general standards of advertising, these third parties may collect or receive certain device and usage data (see Section 3.2).
Analytics: We use aggregated or anonymized data to understand how Users interact with the Website, identify trends, and improve performance.
4.4 Legal and Compliance
Legal Obligations: We may process your personal data to comply with legal obligations, court orders, or lawful requests.
Enforcement: We may also process data to enforce our Terms of Service, protect the safety of our Website, our Users, or to investigate fraud or security issues.
5. Legal Basis for Processing
Under the GDPR, we must have a valid legal basis to process personal data. Depending on the specific context and processing activity, we may rely on one or more of the following legal bases:
Consent (Art. 6(1)(a) GDPR): Where you have provided explicit consent for specific processing activities, such as receiving marketing emails.
Contract (Art. 6(1)(b) GDPR): Where processing is necessary for the performance of a contract to which you are party (e.g., registering and maintaining your account).
Legal Obligations (Art. 6(1)(c) GDPR): Where processing is necessary to comply with a legal or regulatory requirement (e.g., responding to lawful government requests).
Legitimate Interests (Art. 6(1)(f) GDPR): Where processing is necessary for the legitimate interests pursued by Astorians.net or a third party, provided such interests are not overridden by the User’s fundamental rights and freedoms (e.g., site security, fraud prevention).
6. Data Retention
6.1 Retention Period
We retain personal data only for as long as is necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. For instance, we may keep:
Account Data: Retained as long as your account remains active or as necessary to provide the Services.
Transaction or Communication Logs: Kept for a reasonable period to track and review interactions, in case of disputes or legal obligations.
6.2 Account Deletion
If you delete your account, we will erase or anonymize your personal data within a reasonable timeframe, except where certain data must be retained to comply with legal requirements or protect legitimate interests. Please see our [Terms of Service] for additional information about account deletion processes.
7. Data Sharing and Disclosure
7.1 Service Providers
We may share personal data with third-party service providers that perform functions on our behalf, such as data hosting, analytics, or marketing support. These providers have access to personal data only to the extent necessary to perform their functions and are contractually bound to maintain confidentiality and comply with applicable data protection regulations.
7.2 Advertising Partners
We partner with reputable third-party advertising networks to display ads on our Website. They may use cookies or similar technologies to collect non-identifying device or usage data (e.g., browsing patterns) to show relevant ads. We do not sell personal data to advertisers.
7.3 Business Transfers
In the event of a merger, acquisition, reorganization, or sale of assets, your personal data may be transferred as part of that transaction. We will notify you of any change in ownership or transfer of assets if it impacts the processing of your personal data.
7.4 Legal Obligations
We may disclose personal data to competent authorities when required by law, court order, or other legally binding process, or if we believe disclosure is necessary to protect the rights, property, or safety of Astorians.net, our Users, or the public.
8. International Data Transfers
8.1 Within the EU/EEA
Where possible, we use servers and data storage within the European Union (EU) or the European Economic Area (EEA). This ensures your data benefits from the protections afforded by the GDPR.
8.2 Outside the EU/EEA
If your personal data is transferred outside the EU/EEA, we ensure that such transfers comply with the GDPR by using recognized transfer mechanisms, such as Standard Contractual Clauses or adequacy decisions, to safeguard the data.
9. Data Security
9.1 Security Measures
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, accidental loss, disclosure, or alteration. Examples include encryption, secure server infrastructures, regular security assessments, and limited access control.
9.2 User Responsibilities
While we strive to protect your personal data, you also play an important role in keeping your data secure. You are responsible for maintaining the confidentiality of your username and password. Please notify us immediately if you suspect any unauthorized access to your account.
9.3 No Guarantee
Despite our best efforts, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute data security but continually review and enhance our measures to address evolving security threats
10. Your Rights Under GDPR
Under the GDPR, you have certain rights regarding your personal data. You can exercise these rights (subject to certain exceptions or limitations under law) by contacting us at [Contact Email].
10.1 Right to Access (Art. 15 GDPR)
You have the right to request confirmation as to whether we are processing your personal data and to obtain a copy of the personal data we hold about you, as well as supplemental information about how we process it.
10.2 Right to Rectification (Art. 16 GDPR)
If any of your personal data is inaccurate or incomplete, you have the right to request that we correct or complete it.
10.3 Right to Erasure (Art. 17 GDPR)
You can ask us to delete or remove your personal data when it is no longer required for the purposes for which it was collected, or if the processing is unlawful or otherwise in violation of your rights.
10.4 Right to Restrict Processing (Art. 18 GDPR)
You may request that we restrict the processing of your data in certain circumstances, such as if you contest its accuracy or object to its processing.
10.5 Right to Data Portability (Art. 20 GDPR)
You have the right to receive your personal data in a structured, commonly used, and machine-readable format, and to have it transferred to another controller where technically feasible.
10.6 Right to Object (Art. 21 GDPR)
You may object, on grounds relating to your particular situation, to the processing of your personal data based on legitimate interests or for direct marketing purposes.
10.7 Right to Withdraw Consent (Where Applicable)
If processing is based on your consent, you have the right to withdraw that consent at any time, without affecting the lawfulness of processing prior to withdrawal.
10.8 Right to Lodge a Complaint
If you believe our data processing activities violate applicable data protection laws, you may file a complaint with the supervisory authority in your EU Member State.
11. Children’s Privacy
We do not knowingly collect or solicit personal data from individuals under the age of 13 without parental or guardian consent. If you believe a child under 13 has provided us with personal data without requisite consent, please contact us at [email protected] We will promptly delete such information and terminate the child’s account if applicable.
12. Links to Third -Party Websites
Our Website may contain links to external websites or integrated services that are not operated or controlled by Astorians.net. This Privacy Policy does not apply to third-party platforms, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any external site you visit.
13. Cookie Policy Reference
We use cookies and similar tracking technologies for authentication, analytics, and advertising purposes. For more detailed information on how we use cookies, what types of cookies we use, and how you can manage your cookie preferences, please refer to our Cookie Policy
14. Contact Us
If you have any questions, comments, or requests regarding this Privacy Policy or wish to exercise any of your rights, please contact us at:
Email:[email protected]
Website: Astorians